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Downtown Transportation Alliance Seeks Facilitator

by | Nov 18, 2020 | Business Owners

Commute Seattle is seeking a consultant to provide meeting facilitation services on behalf of the Downtown Transportation Alliance.

Commute Seattle is seeking a consultant to provide meeting facilitation services on behalf of the Downtown Transportation Alliance. The project will be approximately one year in duration. The project budget is approximately $20,000. Commute Seattle may supplement the resulting agreement for additional time and/or budget if needed.

Background Information

The Downtown Transportation Alliance (DTA) is an executive-level partnership between the Downtown Seattle Association, the Seattle Department of Transportation, the Seattle Office of Planning and Community Development, King County Metro, Sound Transit, the Port of Seattle and the Washington State Department of Transportation. In service of our shared vision, DTA’s mission is to shape equitable, visionary and actionable policies, programs and investments to enhance Downtown Seattle’s transportation, access and public realm, securing our global competitiveness as a place for business, working, living and having fun.

Work Elements:

Consultant activities shall consist of the following:

  • Facilitate monthly DTA Executive Committee (1.5 hrs/month)
  • Attend and participate in monthly DTA Staff Group meetings (1-2 hrs/month)
  • Within the first month, or as soon as practical, conduct 1:1 meetings with each member of the DTA Executive Committee (~10 hrs total)
  • Help DTA identify opportunities for inter-agency and public/private coordination to advance shared mobility and public realm objectives
  • Facilitate the development of an annual DTA work plan built around advancing collective action toward these objectives, with DTA staff group and executive approval.

Assumptions:

  • Administrative tasks will remain the responsibility of Commute Seattle, including scheduling, invites, meeting notes, running remote meeting platform, compiling and sending meeting materials
  • The consultant will develop monthly agendas with the DTA staff group
  • DTA staff will create or provide the majority of the meeting content and presentations

Project Schedule:

Work will begin upon execution of the agreement and last for approximately one year.

Submittal and Scoring Criteria:

To submit a proposal, please provide the following items (maximum points possible: 60 points):

  1. Resume of the proposed facilitator. If other staff are proposed, provide resume and proposed roles (max 20 points)
  2. List of another current, similar projects on which the facilitator has worked which demonstrate the required expertise for this project including strong facilitation skills, working with action-oriented executive-level workgroups, project management, and communications skills (max 20 points)
  3. Any relevant experience directly related to the kind of effort this project requires including but not limited to:
  • facilitating executive-level leadership discussions
  • helping public and private leadership groups drive towards a common mission
  • applying an equity lens to public projects
  • conducting remote/virtual meetings
  • working with a multi-agency partnership in downtown Seattle, Puget Sound or other urban settings (max 20 points).

Commute Seattle and DTA representatives will review and score the consultant submittals. Selections may be made from submittals provided. However, Commute Seattle reserves the right to send additional qualifying questions or perform interviews if deemed necessary to select the most qualified team. Firms selected for in-person interviews will be notified via a separate communication.

Please submit your proposal by email to Kendle Bjelland, as one (1) PDF file, no later than 4:00 P.M. (PST) December 4, 2020 (the email incoming time to the recipient’s email box).

Submittal Packages may be a maximum of 5 pages (limit includes resumes and cover letter if included). Submittal documents must be formatted to print single-sided on 8.5 x 11-inch paper. Font/type size for submittal text must be no smaller than 12-point. If charts and/or graphs are included, font/type size must be no smaller than 8-point.

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